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Modern business relies heavily on the sharing of sensitive and important documents. Remote working is now the norm and the ability to transfer documents quickly and efficiently has become crucial for productivity. However, with cyber attacks and data breaches on the rise it’s becoming more important to be more efficient in how you transmit sensitive data so that it is prevented from being stolen by a third party.
Personal information is sensitive, which includes like bank details, health records and addresses. Confidential data includes an organization’s policy documents, innovation secrets, and future plans.
It is essential to protect sensitive documents regardless of whether you are in the public or private sectors. The majority of these documents are sent via email or by post but this isn’t necessarily the most secure method. Emails aren’t always encrypted and therefore, it is susceptible to spies and spammers. They could intercept the message to gain access to sensitive and private information. Posting files online is not an extremely secure option since they could be intercepted or lost during transit.
The best way to secure your files is to use a secure online exchange site, like WeTransfer or Dropbox. This kind of software comes with encryption technology, which safeguards files both whilst they are being transferred and once they are received. It also allows you to monitor and audit files to determine who has access to which file, and when and the method by which it was downloaded or uploaded. This will allow you to comply with any regulations and avoid the penalties associated with a data breach.